Last Updated : January 14, 2009
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Form 1099-R

Distributions from Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurnace Contracts, etc. :

Use Form 1099-R (Distributions from Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc.), for each person to whom taxpayer have made a designated distributions or are treated as having made a distribution or $10 or more from profit-sharing or retirement plans, any IRAs, annuities, pensions, insurance contracts, survivor income benefit plans, permanent and total disability payments under life insurance contracts, charitable gift annuities, etc.

Also, report on Form 1099-R death benefit payments made by employers that are not made as part of a pension, profit-sharing, or retirement plan.

Payer Information:
Enter the name, address and Federal Identification number of the payer.

Box 1 – Gross Distribution:
Enter the total amount of the distribution before income tax or other deductions were withheld. Include direct rollovers, IRA rollovers to accepting employer plans, premiums paid by a trustee or custodian for the cost of current life or other insurance protection, and the gross amount of any IRA distribution, including a recharacterization and a Roth IRA conversion. For further information see the instruction issued by IRS.

Box 2a – Taxable Amount:
Normally, enter the taxable amount in box 2a. However, if taxpayer is unable to reasonably obtain the data needed to compute the taxable amount, leave this box blank. Do not enter excludable or tax-deferred amounts reportable in boxes 5, 6, and 8.

Box 2b – Taxable Amount not determined:
Check this box if taxpayer is unable to reasonably obtain the data needed to compute the taxable amount. If this box is checked, leave box 2a blank. Except for IRAs, make every effort to compute the taxable amount.

Box 2b – Total Distribution:
Check this box only if the payment shown in box 1 is a total distribution. A total distribution is one or more distributions within 1 tax year in which the entire balance of the account is distributed. If periodic or installment payments are made, mark this box in the year the final payment is made.

Box 3 – Capital Gain (Included in Box 2a)
If any amount is taxable as a capital gain, report it in box 3.

Box 4 – Federal Income Tax Withheld
Enter here any federal income tax withheld.

Box 5 – Employer Contribution/Designated Roth Contribution or Insurance premiums:
Enter the amount from original form 1099-R. The etnry in box 5 may include any of the following;

  • designated Roth account contributions or contributions actually made by the employee over the years under the retirement or profit-sharing plan that were required to be included in the income of the employee when contributed (after-tax contributions),
  • contributions made by the employer but considered to have been contributed by the employee under section 72(f),
  • the accumulated cost of premiums paid for life insurance protection taxable to the employee in previous years and in the current year under Regulations section 1.72-16 (cost of current life insurance protection) (only if the life insurance contract itself is distributed), and
  • premiums paid on commercial annuities. Also report after-tax contributions directly rolled over to an IRA. Do not include contributions to any DEC, 401(k) plan, or any other contribution to a retirement plan that was not an after-tax contribution.

Box 6 – Net Unrealized Appreciation (NUA) in Employer’s Securities
Use this box if a distribution from a qualified plan (except a qualified distribution from a designated Roth account) includes securities of the employer corporation (or a subsidiary or parent corporation) and you can compute the NUA in the employer's securities. Enter all the NUA in employer securities if this is a lump-sum distribution. If this is not a lump-sum distribution, enter only the NUA in employer securities attributable to employee contributions.

Include the NUA in box 1 but not in box 2a. Taxpayer do not have to complete this box for a direct rollover.

Box 7 – Distribution Codes:
Enter in this box distribution code shown in box 7 of the original form 1099-R.

Use the Guide to Distribution Codes on pages R-11 and R-12 of the instruction issued by IRS, to determine the appropriate code(s) to enter in box 7 for any amounts reported on Form 1099-R. Read the codes carefully and enter them accurately because the IRS uses the codes to help determine whether the recipient has properly reported the distribution. If the codes entered are incorrect, the IRS may improperly propose changes to the recipient's taxes.
When applicable, enter a numeric and an alpha code. For example, when using Code P for a traditional IRA distribution under section 408(d)(4), you must also enter Code 1, if it applies. For a normal distribution from a qualified plan that qualifies for the 10-year tax option, enter Codes 7 and A. For a direct rollover to an IRA or a qualified plan for the surviving spouse of a deceased participant, enter Codes 4 and G. If two or more distribution codes are not valid combinations, you must file more than one Form 1099-R.

IRA/SEP/SIMPLE checkbox:
Check this checkbox if the distribution is from a traditional IRA, SEP IRA, or SIMPLE IRA. It is not necessary to check the box for a distribution from a Roth IRA or for an IRA recharacterization.

Box 8 – Other
Enter the current actuarial value of an annuity contract that is part of a lump-sum distribution. Do not include this item in boxes 1 and 2a.

If an annuity contract is part of a multiple recipient lump-sum distribution, enter in box 8, along with the current actuarial value, the percentage of the total annuity contract each Form 1099-R represents.

Box 9a – Percentage of Total Distribution:
If this is a total distribution and it is made to more than one person, enter the percentage received by the person whose name appears on Form 1099-R. Taxpayer need not complete this box for any IRA distributions or for a direct rollover.

Box 9b – Total Employee Contribution:
Enter the amount from box 9b of the original form.

Box 10-15 – State and Local Information:
Enter in box 10 to 15 information from the original form 1099-R.

Supported States

Supported States

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